Description
Executive Director & Association Management Services (Contract / RFP)
Organization: Washington School Nutrition Association (WSNA)
Location: Remote / Hybrid (Washington State — Requires in-state travel for board retreats, workshops, and annual conferences)
Position Type: Independent Contractor / Association Management Company (1099)
Contract Term: Initial 1-Year Contract (October 1, 2026 – September 30, 2027), with annual renewal options
Compensation: Fee-for-Service / Retainer-based (To be proposed by applicant in Appendix A pricing response)
Application Deadline: Wednesday, August 26, 2026, at 12:00 PM (noon) PST
Full RFP Materials (including questions submission form & final RFP submission portal): https://sites.google.com/view/wsna-exec-dir-rfp/wsna-rpf-overview
About the Washington School Nutrition Association (WSNA)
The Washington School Nutrition Association (WSNA) is a 501(c) non-profit statewide professional association and state affiliate of the national School Nutrition Association (SNA). Representing nearly 2,000 members with an operating budget of ~$300,000, WSNA is dedicated to supporting and empowering school nutrition professionals who nourish Washington students every day.
Position Overview & Scope of Services
WSNA is seeking proposals from qualified individuals, independent consultants, or Association Management Companies (AMCs) to provide Executive Director and Association Management Services on a fee-for-service basis. Reporting directly to the volunteer-led Executive Board, the contractor will manage day-to-day operations, financial stewardship, member services, event logistics, and strategic plan execution.
Key Core Responsibilities:
- Executive Leadership & Governance Support: Serve as the primary administrative liaison to the Board; prepare meeting agendas, board packs, and official minutes; support leader transitions, elections, bylaw updates, and implementation of the 2026–2028 Strategic Plan.
- Financial Administration & Operations: Manage A/P, A/R, bank reconciliations, invoicing, expense processing, monthly board financial reporting, annual budget development, and tax/audit prep. Maintain headquarters operations and official historical archives.
- Membership Services: Oversee membership databases for ~2,000 members, act as liaison to national SNA, lead annual renewal/recruitment campaigns, and support member recognition/scholarship programs.
- Events, Conferences & Workshops: Provide end-to-end planning and on-site management for major statewide events (some events require mandatory in-person attendance)
- Website & Communications Administration: Maintain the WSNA website, manage broadcast email lists, post announcements, update governance content, and coordinate routine event communications.
- Industry Relations & Sponsorships: Coordinate sponsor fulfillment, maintain vendor database, manage exhibit hall space, and identify strategic sponsorship growth opportunities.
- (Optional / Preferred Services: Applicants may also propose optional add-on services for social media management, graphic design, and Apple Press e-newsletter design/production).
Contract & Timeline Details
Contract Start Date: October 1, 2026
Question Period: Questions must be submitted via the online form by August 12, 2026, at 12:00 PM PST. (Q&A repository published by August 14, 2026).
Interviews: Conducted September 8–9, 2026.
Award Notification: On or before September 24, 2026.
How to Apply & Submission Requirements
To be considered, interested candidates/firms must submit a complete RFP proposal package electronically by 12:00 PM PST on Wednesday, August 26, 2026.
Where to Send: Submit via submission form on WSNA Request for Proposal, Executive Director Services Google Site
Submission Form: https://forms.gle/8Z8DYT2q2LShvVv3A
Required Proposal Materials:
- Completed Proposal Response Form (APPENDIX A)
- Organizational Information & Experience Summary
- Staffing Plan & Backup Coverage Strategy
- Service Approach & Governance Strategy
- Three (3) Client References
- Completed Pricing Proposal detailing the Base Annual Management Fee plus optional service rates
- (Optional) Samples of previous work (board reports, conference guides, newsletters, website links).
- Late submissions received after 12:00 PM PST on August 26, 2026, will not be evaluated.
Requirements
Required Qualifications
- Experience: Minimum of 2 years in non-profit association management, executive leadership, or contract management.
- Education: Bachelor’s degree or equivalent professional work experience.
- Core Skills: Demonstrated mastery in financial management/budgeting, membership software/database administration, board governance, conference/tradeshow logistics, and website administration.
Preferred Qualifications:
- Prior experience in school nutrition, K–12 education, or public child nutrition programs.
- Credentials such as Certified Association Executive (CAE) or School Nutrition Specialist (SNS).
- Proven track record in strategic planning facilitation and sponsorship program growth.
